Online Meet Registration

How do I register for a meet?

Login or Register - You must have a user name and password for Milesplit. To get that, if you don't have one, click register in the top right gray MileSplt bar directly under the Universal Sports logo and search box.
Claim Your Team - If you haven't already set this up, you must be registered as a coach or team administrator to register for a meet In order to get set up, you go to your team page, and at the top right, click “Claim This Team”. Choose either that you want to be a coach or team admin. Follow the instructions on that page. \ Apply and submit. Once you do that and are approved (usually within a few hours), you will receive a confirmation email and you'll be set to go to the next step.
Update Your Roster - If your team's roster is not already up to date, now is a good time to get any corrections made and add any additional athletes to it. Go to your team page, login, and you will see button that says "Team Administration" to the right of your team's name. Click that and then click roster on left hand toolbar. Enter or update your roster, adding any new athletes. To move graduated athletes to Alumni, simply add their graduation year and hit save.
Enter the Meet - Go to the season calendar and click on the green meet registration button of the meet you want to enter. Read and follow the instructions carefully and fill out the form completely. Once entered you'll see all of the available events/races listed out. To put your athletes into these events/races click the "Edit Entries" link by the event. On the following page, check the athletes you want in the race (putting in seed times if applicable), and click the save button at the bottom. Do this for each event/race. You will be able to change and update these entries until the entry deadline.

How much does your online registration system cost?

$0.10 per athelte with a $20 minimum. So a 200 athlete meet is $20. A meet with 500 athletes is $50.

How do I get set my meet up to use it?

Please contact your state webmaster and send them the meet information. Let them know you want to use the online registration system and they will reply back with a form for you to fill out. You can either email or fax it in and we'll get it set up for you--usually within a few hours.

What format will the entries download in?

Currently we support download to Hytek, RaceTab, Raceberry Jam, LynxPad, and CSV/Excel.

What other features does the system have?

It is very feature rich and usually allows you to completely eliminate the need for paper entry forms and takes the tracking burden off of you. All of the coach contact information and rosters are entered by the coaches entering your meet. This information can be downloaded in a number of forms. You can also add custom questions to your entry form that are specific to your meet.

Our system will also allow you to track payments that you receive from coaches so that you know who has paid and who hasn't, when they paid, how they paid, etc. You can set your meet up for a number of payment options including setting details of how/where to mail a check, pay via PayPal directly to your account (meaning we don't charge fees as a middleman), pay via Google Checkout directly to your account, and you can set whether or not day of payment will be accepted and if you'll issue refunds if the meet is canceled.

Can you support our unique fee structure?

Our system will automatically calculate how much each team owes. Our fee structure system is very flexible and supports almost all typical entry fees. If your system is really crazy, well it might not. We can handle things like per gender, per race, per athlete, per individual event, per relay team, per multi-event, per unattached individual, maximums, etc. Have a certain price for most teams, but for very small teams you'll do per athlete? No problem.

Email your information to your state webmaster and we'll go from there. Usually the answer is yes! Rule of thumb... if you need a scientific calculator to figure out the entry fee (like some of those we have all seen!) we probably can't do it. Otherwise, bring it on!

How do I import entries into Hytek?

From the administration interface for your meet you will see an option to download to Hytek. Click that option, download, and save the file to your computer.

Set up your meet first in Hytek before attempting the import. It should contain the events that you want, which should match the events on the online registration system. In Hytek Meet Manager 2.0 click on File > Import > Semi-Colon Demimited Rosters/Entries File. You will be prompted to locate the file you downloaded. It may ask you some questions, but there should be no import errors.